Coaches, Stop Wasting Time! Try These 5 AI Hacks Now

Introduction: The Secret Weapon Coaches Use to Get Ahead

Coaches of all types know the challenges: you are constantly battling with scheduling headaches, content creation burnout, and drowning in admin work, all the while wishing you could simply focus on your clients.

And suppose I tell you that there is a neat and easy way to run your coaching business? The secret? AI automation for coaches.

I have seen coaches save more than 15 hours in their weekly work schedules, double client engagement, and boost revenues, all set up with a few phone-call-ready AI workflows.

Best of all, you won’t have to be a techie to pull this off.

Here are five buzzing AI automations for coaches you can start setting up right now to take your business from stressed to streamlined!

1. Motion AI

You schedule a call with a client. They reschedule you. Then, you are going to roll back and forth in emails trying to find them a time that works; does it ring a bell?

Been there, done that. Believe me, it is a total mess; that’s why you need AI scheduling tools like Motion

Pricing: Motion starts at $19/month for individual users, billed annually. With teams, the Business Standard plan costs $12 per user/month.

Features:

• It will automatically schedule client calls based on your availability
• Blocking out time for deep work so that you are productive
• Update your calendar dynamically so that no time is wasted

A business coach I know switched to Motion and overnight experienced an 80% reduction in scheduling conflicts. Imagine how much time you would get back!

You can also explore it here: https://www.usemotion.com/

2. Frase

Needed now and then by every coach, from blogs to social posts and newsletters, and managed as reality shows—it’s who has the time to write that all?.

Frase is the AI-powered writing assistant that takes the hard part out of writing for you.

Pricing: The Basic plan is $45/month for one user; if you work with a team, the Team plan costs $115/month for three users and includes unlimited SEO documents.

Features:

• Writers SEO-optimized blog posts in minutes
• Helps brainstorm new content ideas
• Improves readability so the audience remains engaged with your content.

I know of one coach who helped reduce her content creation by about 60% just by using Frame. When content becomes more like a chore, it is your shortcut to visibility without all the headache.

You can also explore it here: https://www.frase.io/

3. Fireflies

Has it ever occurred to you to forget to follow your client? Spending too much time transcribing notes from a call?

I have—until I found Fireflies, an AI assistant that records and transcribes client calls.

Pricing: Fireflies gives a free plan with limited features. The Pro plan charges $10/user/month, while the Business plan (integrations plus unlimited storage) charges $19 per month per user.

Features:

• It takes notes for you at meetings (no more writing during calls!)
• Creates actions so that you won’t forget the next step
• Sync with Zoom, Google Meet, and Slack

The coach told me that client satisfaction was up around 25% with Fireflies. It’s an awesome experience for clients and less manual work—what a jackpot!

You can also explore it here: https://fireflies.ai/

4. Centrical Shines

Custom coaching? That’s a no from me. Clients want customized programs, but it takes so much work to crank out individualized content by hand.

This is where Centrical shines. The Centrical platform builds automated, individualized learning paths for your clients with zero input from you.

Pricing: Centricals pricing isn’t available publicly. Contact their team for getting an estimate that best suits your coaching needs.

Features:

• Creates unique learning modules for each client
• Uses gamification to increase engagement
• It delivers real-time updates on progress so you can easily monitor performance tracking.

Centrical’s personalized program approach increases client engagement by 40 percent because clients are likely to remain loyal once they perceive programming as individualized.

You can also explore it here: https://centrical.com/

5. Microsoft Power Automate

Administrative responsibilities, including invoicing and mailing, as well as repetitive jobs, act to despoil the joys of coaching.

Now, with Microsoft Power Automate, one does not have to bother doing these things, as it will give one time to devote to what matters—your client.

Pricing: This subscription is prescribed per user, charging $15 every month per user to access unlimited workflows. A larger team benefits from the per-flow package costing $500, meant for using the subscription with up to five flows every month.

Features:

• Automates repetitive tasks (emails, reminders, reports)
• From Microsoft Power Automate, you can create a connection to your favorite tools, such as Zapier, Slack, and Gmail.
• This is an easy tool for anyone, for you do not require coding at all.

Workflow automation helped one coaching firm get back 15 hours a week. This system saves almost two full workdays of users every week.

You can also explore it here: https://www.microsoft.com/en-us/power-platform/products/power-automate

You can also check out our blog on 7 AI Tools That Will Free Up 1000 Hours and Supercharge Your Productivity in 2025

Work smarter, not harder.

AI automation for coaches is not about replacing you; it is about freeing you to do what you do best: coaching.

If you feel stressed, implement one of these AI workflows today. You will be astounded by how many hours of time, energy, and sanity you will save.

Got questions? Already using AI automation for coaches? Drop a comment. I’d love to hear about your experience!

FAQ’s